How to use the Habits Swap calendar
HOW TO ARRANGE YOUR OWN SWAPS
**You must have access to a google account before you can follow the steps below!
To use your own google account:
– email your google account Username to info@peerymusic.com with your name and the name of the student enrolled at PPA and ask for edit privileges to use the Habits swap system.
To use the Academy’s google account:
– email info@peerymusic.com with your name and the name of the student enrolled at PPA and ask for the google account username and password.**
Although we do not offer makeups we have set up a self-service swap system giving parents and students in the habits program some flexibility in scheduling. Because this is a self-scheduled process, please be considerate and careful that you edit the calendar appropriately as mistakes will effect everyone.
PPA may catch a mistake or a failure to follow the community swap policy. If we do the swap will be removed and you will receive an email stating how you can correct the error. However, the onus is on the community to make this system work for one another. Feel free to contact info@peerymusic.com with ideas that will help you maintain it for each other.
SWAP POLICY
OUT spots are spots that students volunteer because they cannot make a class (they are absent).
IN spots are spots that have been taken by someone else’s OUT spot. You may post an IN spot 30 days within reporting an OUT spot on the calendar. You are essentially ’swapping’ your OUT spot for someone else’s.
OPEN spots are spots that PPA has available for new students entering the Academy. Consequently, they can be scheduled NO MORE than 48 hours in advance. For this reason OPEN spots will not be posted before this time.
Habits students may swap lessons, and reschedule their absence or schedule extra time throughout the year. Players students may use ‘OPEN’ Habits spots only during summer semester following the same 48 hour policy above.
Students not currently enrolled may schedule any OUT or OPEN spot at any time. Tuition: $45 per class.
REPORTING AN ABSENCE – Posting an OUT spot
For example purposes we will use the student name ‘John’
To report an absence:
1) login to your google account
AFTER YOU LOG IN
2) click ‘My Account’ on the right side top of the page
3) click ‘Calendar’ in the left middle of the page
4) click on ‘Create Event’ at the top left hand corner of the page
5) Enter the following:
WHAT: in the ‘What’ field enter OUT and student name – OUT John
WHEN: enter the date and time of the absence in the ‘When’ field
WHERE: you can leave this blank
CALENDAR: IMPORTANT!! Choose ‘Habits Swap’ in the ‘Calendar’ pull down
DESCRIPTION: you can leave this blank
6) CLICK SAVE
Yeah!! Your absence has been posted!!
TAKING AN OUT or OPEN SPOT
When you find a spot you want to swap with (one that is listed as OUT or OPEN without a corresponding IN student):
1) find a spot you want to take on the Habits Swap calendar
2) login to your google account
AFTER YOU LOG IN
3) click ‘My Account’ on the right side top of the page
4) click ‘Calendar’ in the left middle of the page
5) DOUBLE click on the OUT or OPEN spot you want to take
6) in the ‘What’ field add IN followed by the student’s name (DO NOT ERASE EXISTING TEXT)
For example: the spot you want is listed as OUT John. Your student’s name is Doug.
You would then change OUT John to –
IN Doug/OUT John
Next example: the spot you want is listed as OPEN. Your student’s name is Doug.
You would then change OPEN to -
IN John / OPEN
7) IMPORTANT!! Double check that ‘Habits Swap’ is selected in the calendar pull down
CLICK ‘SAVE’
You have now reserved your class time!